Providing your team with company vehicles can be essential to your business but it can also provide opportunities for abuse. Employees may be casually making non-business journeys in or out of working hours, claiming for overtime not worked, taking unauthorised breaks, speeding or not using approved routes which can all cost your business in time, fuel, lost earnings, wear and tear.
Your company vehicles could also be used in other business activities. Often referred to as “moonlighting,” your employees could be operating a taxi or delivery service using a company vehicle especially in an age where it has become so much easier for private individuals to trade in these environments. Worst still, company vehicles could be being used for criminal activity, such as robbery, deception or human trafficking so it’s important to track your fleet on an on-going basis.
Declaring tracking devices on company vehicles is vital. Under the new GDPR legislation, employers must obtain explicit permission to track an employee’s vehicle. If this is not in place, any subsequent evidence of wrong doing is likely to be inadmissible in court. However, employee awareness of a tracking device can act as a sufficient deterrent to ill-advised employee behaviour and the detailed reporting will soon highlight any unusual behaviour which can then be quickly followed up